Designing a Scalable Dashboard: UX/UI Challenges and Solutions for AskAïa

Identified UX/UI Challenges

User-related challenges

• Designing an interface usable by two very different client types: employees and HR departments.
• Making a large volume of complex information readable (statuses, deadlines, documents, risks).
• Enabling users to take action easily without getting lost in the navigation.

Visual design challenges

• Standardizing the experience across diverse modules.
• Creating a clear, modern, and reassuring visual identity for a sensitive domain like immigration.
• Structuring information to avoid visual overload.

Navigation challenges

• Defining a simple structure despite the presence of many tools.
• Delivering a smooth experience even when users need to perform multiple successive actions.
• Avoiding page reloads or back-and-forth navigation that disrupts workflow.

Technical challenges

• Designing an interface that is easy to develop, modular, and scalable.
• Integrating Tailwind to maintain visual consistency while accelerating development.
• Anticipating a system that allows future modules to be added without redesigning the entire platform.

Design Solutions Implemented

1. A Modular Sidebar Architecture

• A left-side navigation column organized into clear sections.
• Each module is independent but visually consistent.
• The structure supports new tools without impacting existing ones.

2. A Clear and Hierarchical Layout

• Critical information is highlighted using colors, badges, and priority indicators.
• Tables, filters, and predefined views allow quick understanding.
• The design avoids clutter through a clean grid and generous white space.

3. Side Panels (“Sliders”) for Interactions

• Key actions open in a right-side panel.
• Users never leave their context, ensuring a smoother and faster experience.
• Sliders make it easy to integrate new interactions in the future.

4. A Subtle, Cohesive, and Professional Visual Identity

• Soft color palette, readable typography, simplified icons.
• A reassuring visual atmosphere for an administrative process that can be stressful.
• A long-term design approach that remains relevant as content evolves.

5. A Tailwind-Based Design System

• CReusable components and standardized classes.
• Streamlines developer workflows and ensures perfect consistency.
• Enables rapid interface expansion.

A Dashboard Built to Evolve

Thanks to this approach, the dashboard can:

• integrate new modules into the left navigation;
• support new interactions via sliders;
• evolve tables, filters, and views without changing the core architecture;
• adapt its visual style easily through the Tailwind design system;
• be maintained long-term without losing consistency.

The interface is not static—it was designed as a platform in continuous expansion.